Who are we?
We are the Energy-SHIFTS project consortium, which is led by the Global Sustainability Institute within Anglia Ruskin University (ARU) Higher Education Corporation, working with a number of partners. You can contact us at firstname.lastname@example.org or email@example.com
Why do we need your Personal data?
We need your personal data for the following purpose: To help build an innovation forum that supports the application of energy-related Social Sciences and Humanities, and contributes to a European Energy Union that places societal needs centrally.
What Personal Data do we need from you?
|We may ask for your:
We will not ask you for any Special Category Data.
Energy-SHIFTS collects personal data via its website and via its activities.
Via its website Energy-SHIFTS collects data only in two cases, when people want to (1) be added to our online policyworker database or (2) be included in our mailing list in order to receive updates and information via our newsletter.
What do we use your personal data for?
Energy-SHIFTS uses the personal information given by data subjects related to project activities to run those activities and to produce project outputs.
Informed consent regarding use of privately contributed data (e.g. surveys and interviews) is mandatory across the participatory activities of Energy-SHIFTS.
Publicly available personal data may be processed where the processing is necessary for Energy-SHIFTS to perform a task in the public interest or for official functions, and the task or function has a clear basis in law.
Energy-SHIFTS uses the personal information given by data subjects via the website to send our e-newsletter every 1-2 months and to contribute to our online database. The Energy-SHIFTS policyworker database contains key details of individual researchers and research organisations with the aim of facilitating connections and encouraging future collaboration.
We do not use automated processing (such as algorithms or profiling) for decision-making.
All personal data used for research purposes will be anonymised before publishing in our outputs, except in cases where clear and explicit consent has been given to the use of this data (e.g. where someone has agreed to be quoted as a named source).
What allows us to use your data in this way?
The Data Protection Act (2018) allows us to use your personal data when consent has been obtained from you. We do not process any special category data as defined by the Act.
Who else will process or see your data?
Processing of personal data in relation to Energy-SHIFTS activities will be carried out by the Energy-SHIFTS partner(s) responsible for those activities. More information, including on key contacts for each activity, can be found via the website, or by contacting: firstname.lastname@example.org
Processing of personal data submitted via the website will be carried out by Acento Comunicación who is the database administrator and by Mailchimp on behalf of Energy-SHIFTS for the Newsletter subscription.
Energy-SHIFTS will not share your personal data with third parties, except in the case of explicit consent (e.g. naming contributors to activities in published reports).
What are your rights over our use of your data?
Our use of your data for this purpose will allow you to exercise the following rights: (Click links for further details)
- The right to be Informed
- The right of Access
- The right to Rectification
- The right to Erasure
- The right to Restrict Processing
- The right to Object
You can exercise your rights by contacting:
- email@example.com for the policyworker database.
- Any partner you have liaised with regarding specific activities.
- firstname.lastname@example.org for the newsletter or any other activities.
Who is the Data Protection Officer (DPO)?
Energy-SHIFTS is a project involving 7 partners (see: https://energy-shifts.eu/consortium/), each of whom are responsible for ensuring their compliance with relevant national and international data protection law, including GDPR.
The Data Protection Officer for the consortium co-ordinator, Anglia Ruskin University, is:
- David Humphreys – email@example.com
Will we send your data to partners based in a country outside the European Economic Area?
Your data may be shared with an organisation based in a country outside the European Economic Area. The security of your data and your rights over it are protected because the following legal arrangement is in place:
- An ‘Appropriate Safeguard’ is in place, which is a legal agreement between Public Bodies.
How long will we keep your data?
For more information about our approach to retaining information please click here.
We will delete or destroy the personal data you give us a maximum of 2 years after the project has been formally closed (i.e. 31 Mar 2023).
You can find out more about our use of personal data on the Anglia Ruskin University website.
Use of your data is addressed in the following Corporate Privacy Notice:
And is referenced under the title “What is the legal basis for using your personal data?” under section A1-2.
We will revise or update this policy if our practices change. Please refer to this page for the latest information and the effective date of any changes.
Concerns or Complaints
The Energy-SHIFTS project is coordinated by Anglia Ruskin University in the UK, however individual partners (located in different countries) have responsibility for both controlling and processing personal information related to specific activities. If you have concerns over our handling of your personal data please inform us via firstname.lastname@example.org and also contact email@example.com with details.
The Data Protection Act (2018) gives you the right to make a complaint to a regulator about our use of your personal data. The regulator is the Information Commissioner’s Office (ICO) and they can be contacted at:
- Online: https://ico.org.uk/make-a-complaint/
- Phone: +44 (0)303 123 1113