Energy-SHIFTS PRIVACY POLICY

Energy-SHIFTS collects personal information via its website and via its activities. Via its website Energy-SHIFTS collects data only in two cases, when people want to (1) be added to our online researcher database or (2) be included in our mailing list in order to receive updates and information via our newsletter.

Who will process your personal data?

Processing of personal data in relation to Energy-SHIFTS activities will be carried out by the Energy-SHIFTS partner(s) responsible for those activities. More information can be found via the website, or by contacting: info@energy-shifts.eu

Processing of personal data submitted via the website will be carried out by Acento Comunicación (ACC) who is the database administrator and by Mailchimp on behalf of Energy-SHIFTS for the Newsletter subscription.

Who is the Data Protection Officer (DPO)?

Energy-SHIFTS is a project involving 7 partners (see: https://energy-shifts.eu/consortium/), each of whom are responsible for ensuring their compliance with relevant national and international data protection law, including GDPR.

Partners who have Data Protection Officers include:

What do we use your personal data for?

Energy-SHIFTS uses the personal information given by data subjects related to project activities to run those activities and to produce project outputs. Informed consent regarding use of privately contributed data (e.g. surveys and interviews) is mandatory across the participatory activities of Energy-SHIFTS. Publicly available personal data may be processed where the processing is necessary for Energy-SHIFTS to perform a task in the public interest or for official functions, and the task or function has a clear basis in law.

Energy-SHIFTS uses the personal information given by data subjects via the website to send our e-newsletter every 1-2 months and to contribute to our online database. The Energy-SHIFTS researcher and policy database contains key details of individual researchers and research organisations with the aim of facilitating connections and encouraging future energy-SSH collaboration.

We do not use automated processing (such as algorithms or profiling) for decision-making.

How long will we keep your data for?

A maximum of 2 years after the end of the project.

Who will we share your data with?

Energy-SHIFTS will not share your personal data with third parties, except in the case of explicit consent (e.g. naming contributors to activities in reports).

What are your data protection rights?

  • You have the right to obtain from Energy-SHIFTS confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data.
  • You have the right to obtain the rectification of inaccurate personal data and to have incomplete personal data completed
  • You have the right to obtain the erasure of personal data from Energy-SHIFTS records
  • You have the right to object or obtain restriction of processing
  • You have the right to receive your personal data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller.

You can exercise your rightsunder the GDPR (rights of access, rectification, erasure, portability, etc.) by contacting:

Updates to our privacy policy

We will revise or update this policy if our practices change. Please refer to this page for the latest information and the effective date of any changes.

Complaints

The Energy-SHIFTS project is coordinated by Anglia Ruskin University in the UK, however individual partners (located in different countries) have responsibility for both controlling and processing personal information related to specific activities. If you consider we have not complied with data protection regulations please inform us via info@energy-shifts.eu however you can also make a complaint via the UK’s supervisory authority, see https://ico.org.uk/concerns/.